Each of the States and Territories around Australia have a licence agreement with the Victorian Department of Justice that permits the transfer of coronial information for storage and dissemination via the NCIS.

Data entry is performed at each of the coroners' offices into local case management systems by coronial clerks. Data from these case management systems is uploaded to the NCIS on a regular basis (in most cases nightly). Full text documents are either attached to the local case management systems by the coroners courts, or transferred directly to the NCIS from the originating organisation (eg. Post-mortem reports from the Forensic Science Centre).

The coroners' clerks use the information contained within the coronial file as the basis for their data entry.

All information transferred to the NCIS is performed in accordance with State and Federal Privacy legislation.